# Onboard your team

{% hint style="success" %}

* [Before you start](#before-you-start)
* [Invite your team](#invite-your-team)
* [What your team can expect in week one](#what-your-team-can-expect-in-week-one)
* [Roles at a glance](#roles-at-a-glance)
  {% endhint %}

### Before you start

A few things worth knowing before you invite anyone:

**Each person uses their own inbox and calendar**

Fyxer is not a shared inbox – teammates can only see their own emails, drafts, and meeting notes.

**Inviting team members affects your billing**

Each new user adds a seat to your subscription. Learn more: [**How Fyxer billing works (plans, seats and charges)**](https://support.fyxer.com/en/articles/13177838-how-fyxer-billing-works-plans-seats-charges).

**Check your auto-add domain setting first**

By default, Fyxer can automatically add anyone who signs up with your email domain, which can create unexpected charges. Go to [Dashboard](https://app.fyxer.com/) → Admin settings → Organization and review the **Automatically add users with domain** toggle before you begin.

Learn more: [**Auto-add users with same domain**](https://support.fyxer.com/en/articles/13177990-auto-add-users-with-domain-what-it-is-why-it-adds-seats-and-how-to-turn-it-off).

{% hint style="info" %}
You'll need to be a **Super admin** to invite teammates.
{% endhint %}

***

### Invite your team

{% stepper %}
{% step %}

#### Step 1: open team settings

Go to your [Dashboard](https://app.fyxer.com) → Admin settings → People.

You'll see three tabs: **Members** (current users), **Teams** (optional groupings), and **Invites** (where you send and track invitations).
{% endstep %}

{% step %}

#### Step 2: send your invitations

1. Click the **Invite teammates** button, top right of the Dashboard
2. Enter their email address
3. Choose their role:
   * **Super admin**: can invite or remove users, manage billing, and control organization settings
   * **Member**: can use Fyxer with their own inbox and calendar; can't change billing or team settings
4. Click **Invite**

Each invited person receives an email with a link to join. Once they accept, they move automatically from the **Invites** tab to the **Members** one.

**Note**: buying seats doesn't automatically add users. You still need to send invitations.

{% hint style="info" %}
What about the **Team admin** role? Team admin is assigned separately, as it only exists within a team, not at the organization level. Once you've created a team, you can nominate a **Team admin** from within it. 
{% endhint %}
{% endstep %}

{% step %}

#### Step 3: share this with your team

Once your invitations are out, send your team the individual setup guide so they can hit the ground running.

Each team member needs to:

* Connect their email account
* Connect their calendar
* Spend 5-10 minutes in the Dashboard customising their preferences

Share this quick [**Setup checklist**](/get-started/checklist.md) with them.
{% endstep %}
{% endstepper %}

***

### What your team can expect in week one

Fyxer works quietly in the background from day one. Here's what people typically notice first:

* Their inbox is organized into categories, with the most important emails surfaced in **To do**
* Draft replies start appearing for emails that need a response
* Meeting summaries and follow-up drafts arrive after calls

The more each person uses Fyxer, the better it adapts to their individual style and priorities. Encourage your team to edit drafts lightly rather than rewriting them – that's how Fyxer learns fastest.

***

### Roles at a glance

| Action                                | Super admin | Team admin | Member |
| ------------------------------------- | ----------- | ---------- | ------ |
| Use Fyxer with own inbox and calendar | ✓           | ✓          | ✓      |
| Invite or remove users                | ✓           | ✓          | —      |
| Manage team feature settings          | ✓           | ✓          | —      |
| Manage billing and plan               | ✓           | —          | —      |
| Org-wide settings and defaults        | ✓           | —          | —      |

Learn more: [**Teams role permissions matrix**](https://support.fyxer.com/en/articles/13590357-teams-role-permissions-matrix).

***

### Next up <a href="#next-up" id="next-up"></a>

You've sent out the invitations. Now get up to speed on permissions.

* Next: [**Permissions and roles**](/teams-and-admins/permissions-and-roles.md)


---

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