# Admin controls and settings

{% hint style="success" %}

* [Where admin controls live](#where-admin-controls-live)
* [Org-wide product settings](#org-wide-product-settings)
* [Notetaker admin settings](#notetaker-admin-settings)
* [Enterprise features](#enterprise-features)
  {% endhint %}

### Where admin controls live

Super admins have access to a dedicated section in the Dashboard that regular members don't see: **Admin settings**.

From here you can manage:

* **Organization:** org-wide defaults and advanced settings
* **People**: users, roles, teams, and invitations
* **Product**: enable or disable features at an organization level
* **Billing**: subscription, seats, and plan changes

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### Org-wide product settings

Go to [Dashboard](https://app.fyxer.com/) → Admin settings → Product to control which Fyxer features are active across your organization.

You can enable or disable:

* **Notetaker**: whether meetings are recorded and summarized
* **Categorization**: whether emails are sorted into categories
* **Drafts**: whether Fyxer generates draft replies

These toggles apply across the whole organization. Individual users can adjust their own preferences within whatever you've enabled, but they can't turn on a feature you've switched off.

If your organization already uses a third-party email signature tool like Exclaimer, Letsignit, or Signature 365, you can also disable email signatures from appearing in Fyxer drafts. Learn more: [**Email signatures: setup and troubleshooting**](https://support.fyxer.com/en/articles/10090669-email-signatures-setup-and-troubleshooting).

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### Notetaker admin settings

Once enabled, there are a small number of org-wide defaults you can set in Notetaker. Go to [Dashboard](https://app.fyxer.com/) → Notetaker, then select the settings gear icon in the top right.

Most Notetaker settings are user-level and can't be set globally, but there are two worth configuring at the admin level:

#### Notetaker appearance

Set a custom image so that when Notetaker joins a meeting it looks consistent and on-brand, rather than appearing as a generic bot.

In Notetaker settings, scroll down to Notetaker appearance and toggle off the **Hide Notetaker image** option. This will allow you to upload a custom image.

#### **Recording retention**

This is one of the most important admin settings to get right, and one of the easiest to get wrong.

Retention controls how long recordings are stored before they're automatically deleted. The critical thing to understand is that **retention settings apply retroactively**. If you change from "Never" to "7 days", Fyxer doesn't just apply that rule going forward – it immediately deletes everything older than 7 days, including recordings your team may already be relying on. Deletions are automatic and cannot be undone.

If your organization has a compliance requirement around how long recordings should be kept, or how quickly they should be deleted, this is the setting to configure. You'll find this feature within Notetaker settings, just under Notetaker appearance. 

Communicate any change to your team *before* you make it, and make sure anyone who needs older recordings has reviewed or exported them. 

{% hint style="warning" %}
**Retention changes apply retroactively and deletions cannot be undone**. Review with your team before changing this setting.
{% endhint %}

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### Enterprise features

On Enterprise plans, Super admins have access to additional controls:

#### **SCIM and SSO**

Enterprise plans include identity provider integration for automated user provisioning and single sign-on. Contact <support@fyxer.com> to find out more.

#### **AI processing exclusion list**

To stop Fyxer processing any emails or meetings from a specific email domain or contact, add them to the AI processing exclusion list.

Emails from these domains will be excluded from AI processing and Notetaker won't join meetings that have attendees from these domains. Subdomains are also excluded.

You set the rule once and it applies automatically for everyone. Go to: [Dashboard](https://app.fyxer.com/) → Admin settings → Organization → Advanced → AI processing exclusions.

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