Scheduling
Book meetings faster, without the back-and-forth.
Fyxer handles the back-and-forth that comes with booking meetings. Whether you want to share a link and let someone pick a time, or have Fyxer suggest slots inside an email draft, it all stays connected to your live calendar.
Two ways to schedule
Fyxer supports two approaches and most users end up using both, depending on the situation.
Scheduling links let the other person choose a time. You share your link, they pick a slot, and the meeting lands in both calendars automatically. No follow-up needed
Scheduling drafts propose times inside an email reply. Fyxer checks your calendar and writes a draft with available windows – useful when you want to stay conversational or keep control of the timing
Both respect your availability, working hours, and time zone.
Learn more: Scheduling with Fyxer: drafts vs scheduling links.
Your scheduling link
Your scheduling link shows your live availability and updates automatically as your calendar changes. Share it anywhere – an email, your signature, LinkedIn, WhatsApp – and Fyxer handles the rest.
To find and share your link:
Go to Dashboard → Scheduling → Links.
You'll see your personal booking link with options for different meeting lengths (15, 30, 45, or 60 minutes). Click Copy link next to the duration you want, then share it.
When someone books through your link:
The meeting is added to your calendar
The attendee receives the calendar invite
Notetaker joins automatically, if you have it enabled
Your link always reflects your real-time availability – you don't need to update it manually.
Learn more: Set up your personal scheduling link.
Scheduling in email drafts
When Fyxer detects a meeting request it can include your scheduling link automatically or propose specific time slots in draft replies.
To control whether your scheduling link appears in drafts:
Go to Dashboard → Scheduling → Drafts and toggle the setting on or off.
You can edit your availability, connect additional calendars, and use the troubleshooting view for an easy overview of when Fyxer thinks you are available.
Learn more: Control your calendar availability.
Manually trigger a scheduling draft
Forward any email to ai@fyxer.com with the word "schedule" in the body. Fyxer generates a reply with available times. You can also add context: "Suggest times after 3pm" or "Next week works best," and Fyxer will factor that in.
Learn more: Forward an email to schedule instantly.
Scheduling with multiple attendees
If an email thread involves more than one person, you, or anyone else who receives your scheduling link, can add additional attendees. Once a time is confirmed, everyone receives the calendar invite.
Learn more: Add attendees when someone books a meeting with you.
Admins can also set up a shared team scheduling link that shows availability across the whole team. Learn more: Book a meeting with your team in Fyxer.
Using a third-party scheduling tool
If you already use a scheduling tool like Calendly, Cal.com, or HubSpot Meetings, you can keep using it alongside Fyxer. Connect your existing link and Fyxer will use it in draft replies instead of the Fyxer booking page.
Keep in mind that some of Fyxer's smarter scheduling features, like real-time availability checks, smart slot suggestions in drafts, and auto-follow-ups, won't apply when using a third-party link.
Learn more: Connect Calendly to Fyxer.
Time zones
Fyxer handles time zones automatically. When you share a scheduling link, availability displays in the recipient's local time. And when Fyxer proposes slots in a draft, it uses your calendar's time zone as the reference.
To check or update your time zone:
Go to Dashboard → Scheduling → Availability and confirm the setting matches your calendar.
Find out more about how time zones work, and what to do if you're working or traveling in a different one, in this article: Avoid time zone mix-ups when scheduling.
Ready for a scheduling masterclass?
Want to schedule calls without the back and forth?
In this 15-minute walkthrough you'll learn how to use Fyxer's scheduling tool to reduce booking admin.
Common scheduling questions
Next up
Learn which tools integrate with Fyxer.
Next: Add-ons
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