Inbox Zero in 10 Minutes

Respond = Your To-Do List

If your inbox feels endless, the goal isn't to read more email.

The goal is simple: only see what actually needs your reply.

Power users don't manage their inbox by scanning everything - they treat To Respond as their daily action list. This workflow is how customers get their inbox down to minutes per day.

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What you'll achieve

By using this workflow, you will:

• Spend less than 10 minutes per day in email

• Stop manually sorting newsletters, updates, and noise

• Respond faster without missing important messages

• Turn your inbox into a clean, focused to-do list

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When to use this workflow

This is ideal if:

• You wake up to dozens (or hundreds) of emails

• You feel distracted by marketing, notifications, and FYIs

• You want to reply quickly but hate inbox clutter

• You want email to stop being your full-time job

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The Power User Mindset

Matthew (Director of an accounting firm) explained it best:

"The only things that come into my inbox are things to respond to. Everything else is filtered away. My email is done in 10 minutes."

That's the goal.

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Step-by-Step Workflow

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Step 1: Start your day in To Respond

Open your inbox and go directly to: To Respond

This is your only daily action folder. Everything here needs a human reply.

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Step 2: Trust the sorting (don't scan everything)

Fyxer automatically files the rest into categories.

You don't need to read these constantly. They're stored - not lost.

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Step 3: Review the draft, not the blank page

For each email in To Respond:

1. Open the message

2. Read the draft Fyxer prepared

3. Make small edits if needed

4. Hit send

Most power users only adjust:

• Names

• Dates

• One factual detail

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Step 4: Create "Always Keep in Respond" rules

Some emails should never be filed away.

Examples from customers:

• Scanner documents

• Trello/task notifications

• Key supplier confirmations

• VIP client senders

Use custom rules or sender preferences so these always land in Respond. This keeps your workflow reliable.

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Step 5: Check Marketing intentionally (not constantly)

Marketing is a quarantine zone, not a trash bin.

Heidi (travel agency owner) said:

"The reduction of distraction has been huge. I don't fall into rabbit holes anymore."

Best practice:

• Skim Marketing once per week

• Don't let it interrupt your workday

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Step 6: Mark done and move on

Once To Respond is empty, your inbox work is complete.

Email is no longer an open loop.

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Power User Tips

Edit drafts instead of rewriting them Small edits help Fyxer learn your tone faster.

Use To Respond as your only inbox tab If it doesn't need action today, it doesn't deserve attention today.

Your inbox is not a feed It's a task list.

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Common Mistakes to Avoid

Checking every folder every morning That defeats the purpose of sorting.

Treating Marketing like your main inbox Marketing is optional, not urgent.

Rewriting drafts from scratch If the draft is close, tweak it - don't delete it.

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Result: Inbox clarity + mental space

This workflow works because it removes hundreds of micro-decisions:

• Should I delete this?

• Should I reply?

• Is this important?

• Should I come back later?

Fyxer makes those decisions upfront so you can focus on the work that matters.